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Thank You Letter for Hosting a Fundraising Event

By: Beth Morrisey MLIS - Updated: 26 Jan 2015 | comments*Discuss
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Whether it's a small raffle or a gala ball, fundraising events require a great deal of planning and organisation to be successful. When someone hosts a fundraising event those who benefit from the proceeds should write him or her a thank you letter regardless of how many funds were actually raised on the day or night.

Content of a Thank You Letter for Hosting a Fundraising Event

A thank you letter for hosting a fundraising event should reference both the event and the reason for the fundraising. Hosts and hostesses should be thanked for all of the time and energy that they put into the event as well as for the event itself. The more details that can be included in these letters the better, as thank you letters devoid of details tend to feel like generic form letters. If more than one thank you letter is being sent after an event then each should contain details personalised to the recipient.

Format of a Thank You Letter for Hosting a Fundraising Event

Thank you letters for hosting a fundraising event may be formal, for example if sent on behalf of an organisation, or informal, for example if sent from a close friend. More formal letters should be formatted as business letters with the address details of both the writer and the recipient, title and organisation details (if necessary) and formal salutations and closings. These letters may be typed and printed on good quality paper. Informal letters can do away with the title, organisation and address details and use less formal salutations and closings. These letters may be handwritten or even sent via email or ecard. Any letter to be posted or hand delivered should be delivered no more than one week following the fundraising event.

Sample of a Formal Thank You Letter for Hosting a Fundraising Event

Victoria Smythe
Heart Health Society

19 Jun 2018

Declan Hughes
Healthy Heart Cafe

Dear Mr. Hughes,

On behalf of the Heart Health Society I would like to thank you once again for the wonderful Healthy Heart Valentine's Day dinner dance that you hosted at the Healthy Heart Cafe. The Heart Health Society was able to raise over £100,000 from the event and all of these funds will go directly towards our new Healthy Heart Cuisine recipe card project. As no one has been able to stop talking about your delicious, heart healthy cuisine since the night, we may well need to impose upon you to help us out with a few recipe ideas as well!

Thank you again for all of your help, and your continued support of the Heart Health Society.


Victoria Smythe

President, Heart Health Society

Sample of an Informal Thank You Letter for Hosting a Fundraising Event

19 Jun 2018

Dear Declan,

Thank you again for the Healthy Heart Dinner that you hosted as a special Valentine's Day treat. I appreciate your willingness to get involved with the Heart Health Society more than you know, and with the funds that we raised at the dinner it looks very likely that the Society will be able to go ahead with its new Healthy Heart Cuisine recipe card project. Now I'll just have to sweet talk that recipe for sweet potato chips from you for the first batch of cards!

Thanks again,


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@Nana - the letter acts as a template. You can change the basics of the letter to fit in the appropriate words regarding what you wish to say. I hope this helps and I'm glad you had a good staff party.
ThankYouLetters - 27-Jan-15 @ 11:59 AM
We would like to seek your assistance in composing our thank you letter to all our Vendor who has contributed our first Staff Party event. Some of them gave cash and some of them gave something for our lucky draw. The Staff Party was successfully done, Staff performance show was also turned out very good. We recognized their talent by having this event. The purpose of having this Staff Party is to appreciate them for their hard work and dedication in 2014 Staff Party will be our annual event and how we should ask them to keep supporting us Thank you kind regards, Nana
Nana - 26-Jan-15 @ 1:58 AM
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