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Thank You Letter for Helping at a Child's Event

By: Beth Morrisey MLIS - Updated: 6 Oct 2012 | comments*Discuss
 
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Children's events often require a lot of voluntary work from adults. When a friend or relative helps parents with a child's event it is nice to thank them with a thank you letter.

Content of a Thank You Letter for Helping at a Child's Event

Children's events can vary from sports tournaments to music recitals to birthday parties, and most require some form of adult volunteer work to come off a success. Those in charge of the volunteers - whether they be relatives helping with a party or community members helping with something larger - must be ready to send out thank you letters when the event is finished. These letters should not be written from a form or template, but instead should contain details that personalise them to each volunteer and the event as a whole. For example, those who donated goodies to a bake sale should be thanked both for their individual donation and then told about the broader bake sale. It is not usually appropriate to ask for help with future events in these thank you letters.

Format of a Thank You Letter for Helping at a Child's Event

Thank you letters to friends and relatives can usually be informal. These letters should be handwritten on note cards or commercial thank you cards, or sent via email or e-card. Generally these letters should include the date and appropriate salutations and closings. If they are sent electronically they should be sent no later than a few days after the event. However, thank you letters to a broader base of volunteers should be more formal. These letters should contain the address details of the writer and recipient as well as the date and formal salutations and closings. These letters should be typed and printed on appropriate paper, then posted so that they are delivered no more than one week after the event.

Sample of an Informal Thank You Letter for Helping at a Child's Event

21 Sep 2017

Hi Tom,

Just wanted to say thanks again for helping out at Cindy's football tournament. The kids had a fantastic time and your excellent scorekeeping certainly kept everyone on the same page. The next tournament isn't until October, but we hope that you will be able to come and watch Cindy play - without having a job to do this time!

Thanks again,

Betty and Joe

Sample of a Formal Thank You Letter for Helping at a Child's Event

Joseph Trent
Director
Local Children's Football League
Address Details

21 Sep 2017

Thomas Anderson
Address Details

Dear Thomas,

On behalf of the Local Children's Football League I would like to take this opportunity to thank you for score keeping at our recent tournament. Without volunteers such as yourself the League would be unable to host such events and our 321 child members would be greatly disappointed. Though the Local Team did not win this tournament, everyone still had a wonderful chance to practice their skills and we have heard glowing reviews of the tournament from all team members. This success would not have been possible without you.

Sincerely,

Joseph Trent

Director, Local Children's Football League

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