Thank You Letter from Colleagues on Last Day of Work

When a colleague leaves an organisation it is always a nice gesture to send them away with a message of thanks for all that they have contributed to the group. Writing a group thank you letter from all colleagues is an easy way to deliver such a complimentary message. Delivery on the last day of work, often accompanied by a leaving gift, is appropriate for this type of communication.

Content of a Thank You Letter from Colleagues

A thank you letter from colleagues should always address what the leaving co-worker brought to his or her job, group of colleagues or the organisation as a whole. This may be a specific talent, outlook or personality trait, but it should be specific to the individual. A letter may also mention the recipient’s history at the organisation, any outstanding memories colleagues have of him or her, and a statement that (s)he will be missed. A message of luck for new adventures, specifically mentioning any activities the leaving colleague has discussed with others (for example, in retirement or to travel) may be appropriate as well.

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Format of a Thank You Letter from Colleagues

A thank you letter from colleagues, though they may also be personal friends with the individual who is leaving, is first and foremost representative of professional relationships. This means the letter should be formatted as a business letter, though it need not be printed on company letterhead or include the job titles or mailing addresses of those involved. Vocabulary and content should be professional and polite, the overall tone should be respectful and complimentary. The date of writing as well as formal salutations and closings should be used. Hand delivery is most appropriate, though inter-office mail may also be used if needed.

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Sample of a Thank You Letter from Colleagues

Date

Dear Marilyn,

While we all know how very excited you are to take off on your year of world travel we are also sad that it means you must leave [Organisation Name].

Your four years here have been extraordinary. With your help we have launched 15 new programmes, served several thousands clients and won 3 different awards for our activity with local communities. Your time as [Job Title] has been very well spent, and we hope that you are as proud of your achievements as we are of you and your work.

Though you will not be able to participate in this year’s [Event Name], we know you will be with us in spirit as you have already given so much of your time and energy to its preparation. We will certainly send along digital pictures as we take them so that you can see what a success it was.

Though we wish you all the best for your travels, it is with heavy hearts as we know we will miss you and everything you contribute to [Organisation Name]. Monday morning meetings will not be the same without your silly jokes, and it will be a long while before any of us can even attempt to replicate the wonderful relationships you have with your clients.

All the best in your future endeavours, and please think about keeping in touch when you have the time.

Best wishes from us all,
_________________________
[Group], [Organisation Name]

The Next Step

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