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Club Thank You Letter to Adult Volunteer

By: Beth Morrisey MLIS - Updated: 28 Jun 2012 | comments*Discuss
Letter Thank You Club Students Adults

Many student clubs receive assistance from adult volunteers, whether it’s to help with a production, drive members to events or provide snacks at meetings. A nice way to thank these adults is to let the students write a letter of thanks and, in their own words, let the volunteers know how much their time and energy was appreciated. Allowing each student to write a letter and presenting the volunteer with a bundle is also a nice idea.

Content of a Thank You Letter to an Adult Volunteer

Most important in a thank you letter to an adult volunteer is an overt message of thanks, along with a description of what the volunteer did that was so memorable. A brief explanation of why the actions were needed and appreciated is also appropriate. Children can be very amusing when they describe what they like, and allowing such humour to shine through can elevate a regular note of thanks into a truly entertaining communication. Allowing children to add illustrations or to otherwise decorate such a letter is another great way to allow them to add input and make their marks.

Format of a Thank You Letter to an Adult Volunteer

When a student club writes to an adult volunteer it need not be formatted formally. It can be, if older students feel this is appropriate or are practicing letter writing skills, but for the most part adult volunteers will be well aware that younger students are less formal. This means that simply adding a date and appropriate salutations and closings is all that are really necessary. Depending on the club, such letters may be written on paper other than A4 size (if, for example, a great number of illustrations are added or many children want to add a message). Hand deliver via the volunteer’s child or postal delivery is appropriate for such letters. Email delivery should be avoided as electronic mail tends to be less personal than such letters deserve.

Sample of a Thank You Letter to an Adult Volunteer

19 May 2024

Dear Mrs. Clarke,

When the St. Benedict Academy drama club practices after school we get very hungry, and as you know the canteen does not open once classes have finished for the day. It is hard to concentrate on our rehearsals when our stomachs are empty, but with no way to buy a nice snack many of us were left eating packets of crisps or candy bars we’d brought from home and were able to keep in our backpacks all day. Your schedule of volunteers to provide snacks has changed all that!

In the past month our rehearsals have become much more fun, and we all race to the drama room to see what snacks are waiting for us. Mrs. Foster says that she can see a big difference in our energy levels once we’ve all been able to take a few minutes to relax and have a bite to eat.

We would like to thank you once again for all of the hard work you have put in to scheduling snacks for us and making sure that we always have food when we need it. We really appreciate all of the trouble you have gone to for us and we are sure that our next production will be our best yet because of it!


St. Benedict Academy’s Drama Club

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