Club Thank You Letter to Adult Volunteer

Many student clubs receive assistance from adult volunteers, whether it’s to help with a production, drive members to events or provide snacks at meetings. A nice way to thank these adults is to let the students write a letter of thanks and, in their own words, let the volunteers know how much their time and energy was appreciated. Allowing each student to write a letter and presenting the volunteer with a bundle is also a nice idea.

Content of a Thank You Letter to an Adult Volunteer

Most important in a thank you letter to an adult volunteer is an overt message of thanks, along with a description of what the volunteer did that was so memorable. A brief explanation of why the actions were needed and appreciated is also appropriate. Children can be very amusing when they describe what they like, and allowing such humour to shine through can elevate a regular note of thanks into a truly entertaining communication. Allowing children to add illustrations or to otherwise decorate such a letter is another great way to allow them to add input and make their marks.

Format of a Thank You Letter to an Adult Volunteer

When a student club writes to an adult volunteer it need not be formatted formally. It can be, if older students feel this is appropriate or are practicing letter writing skills, but for the most part adult volunteers will be well aware that younger students are less formal. This means that simply adding a date and appropriate salutations and closings is all that are really necessary. Depending on the club, such letters may be written on paper other than A4 size (if, for example, a great number of illustrations are added or many children want to add a message). Hand deliver via the volunteer’s child or postal delivery is appropriate for such letters. Email delivery should be avoided as electronic mail tends to be less personal than such letters deserve.

Sample of a Thank You Letter to an Adult Volunteer