Thank You Letter for Doing Business With Us This Year

At the end of each year many organisations like to like to thank their clients for doing business with them. Using a thank you letter to also mention plans for the future is a great way to keep clients interested in doing more business in the year ahead.

Content of a Thank You Letter for Doing Business with Us This Year

A letter intended to thank clients for doing business with an organisation should of course include this explicit message of thanks. For larger organisations it makes sense that this letter would be a generic form letter that could be used interchangeably among all of its clients, but if there is any way that these letters can be personalised it is a good idea to do this. Clients will remember those who took the time to thank them personally, and these small details are often enough to sway a client into doing business again. Personalising such letters can be as easy as mentioning a particular project that was worked on this year, the outcome of a particular event or simply the names of those who worked directly with the organisation. Using these letters to also include an update on the organisation or to announce plans for the future is also a smart idea. With some indication of future plans, clients can close the year confident that an organisation is ready for what lies ahead.

Presentation of a Thank You Letter for Doing Business with Us This Year

Unless a business is highly informal and wants to send out holiday cards with a message of thanks or actual thank you cards then these thank you letters should be formatted as business letters. The name, title and address of both the writer and recipient should be included and it would be appropriate to print these letters on organisational letterhead as they are communications from the organisation as a whole. Using more formal salutations and closing would also be appropriate, as would the signature of the organisation’s spokesperson for such matters. Some organisations even prefer to send letters signed by the owner or Managing Director to their clients at the end of the year.

Sample of a Thank You Letter for Doing Business with Us This Year