Thank You Letter for Working Overtime on a Project

When employees and team members work overtime to complete a project there is no doubt that they would like to receive acknowledgement and thanks for their extra effort. At the very least these individuals should receive a thank you letter for their overtime work.

Content of a Thank You Letter for Working Overtime

A thank you letter for working overtime should include three main topics: the thank you for working overtime, specific mention of the project which required overtime work, and any extra items which may be awarded to the individual for his or her extra work and flexibility. Extra items could include time off in lieu of the extra work, bonuses for the extra work, the promise of a good review, potential for promotion or added responsibility. However, these thank you letters should not promise anything that can not be delivered since they are formal communications from an organisation and could be referred to later should the promised items not materialise. Also, whoever is sending the thank you letter should be in a position to offer these extra items or make specific mention that they have been authorised so that no one is left wondering if the contents of the letter is true.

Presentation of a Thank You Letter for Working Overtime

Thank you letters for working overtime could be formatted as formal business letters, but in today's organisations they are often sent via email and so do not require such precise presentation. The names, titles and contact details of the writer and recipient do not necessarily need to be included on emails and the salutations and closings can be less formal as well. As there is no way for someone to sign an email a signature would not be required either. But, since email makes instant communication possible, these thank you letters should be sent as soon as possible following the overtime work, close of the project or notification of any items to be awarded to those who worked overtime.

Sample Email Thank You Letter for Working Overtime